What is a "request for proposal" (RFP)?

A "request for proposal" (RFP) is fundamentally a document that serves the purpose of soliciting proposals from potential contractors or vendors to complete specific projects. It is a critical tool in the procurement process, enabling organizations to communicate their project needs clearly and invite contractors to submit detailed proposals that outline how they would fulfill those requirements.

Typically, an RFP includes information about the project scope, requirements, evaluation criteria, timelines, and submission guidelines. This structured format allows the issuing organization to compare various proposals effectively, ensuring they select the contractor whose approach aligns best with their goals and budget. RFPs are widely used across various industries, especially in construction, technology, and services, to ensure a competitive bidding process and to obtain the best value for the project.

Other options do not fit the definition of an RFP. For instance, feedback on project design or creating a checklist for project requirements lacks the specificity and purpose of soliciting proposals. Similarly, while estimating project costs is an important part of project planning, it does not encompass the comprehensive solicitation approach that an RFP represents.